COVID-19 Screening Aid | Web Application

The Screening Aid is designed to help all organizations and businesses in Ontario and across Canada with their COVID-19 screening requirements, this web application makes it possible to screen employees safely and quickly. Click here for a quick overview of what the Screening Aid does.

This COVID-19 screening tool allows your business or organization to text and/or email employees a scheduled or manual daily request to answer the recommended screening questions, which the employees can do so with ease on any device before they even arrive at the workplace.

Safely assess, as per current provincial requirements and track response status, or more importantly the lack of a response to enforce your reporting protocols at your workplace while saving critical time.

This screening tool makes it simple to monitor the well-being of employees before they arrive at the workplace, in order to avoid the risk of exposure to COVID-19.  When an employee has completed a self-assessment, the manager of the app at your workplace will be able to view the status of all employees to see if they are cleared or not cleared to enter the workplace for that day and prior dates.

How It Works

Our Covid-19 screening application is built to be convenient to ensure that employees can easily receive and respond to the questionnaire in order to be cleared before arriving at the workplace. Managers will also have a detailed overview of their responses and can adjust how employees receive the questions, see who has responded, and add notes for specific situations.

The main menu includes four major functions: Screening Outcomes, Maintain Employees & Visitors, Company Setup & Scheduling and Manage Custom Questions.

These areas allow you to customize the parameters of the application to suit your organizational needs, such as adding employees to the list, selecting the time for questions to be sent out automatically, and adjusting whether the questions and responses can be received through email, mobile SMS or both.

This screening aid application is built to be efficient and effective and will become an important asset for your business operations through the pandemic.

Company Setup & Scheduling

The company information and scheduling settings can easily be adjusted at any time, this is the section where you can make the screening aid application your own.

These settings give you the ability to insert the company logo on the app and the name of the organization, which will then be seen on the emails and SMS screening questions that are sent to employees via those methods.

The time selection setting helps you save time by automating when the questionnaires are sent out on certain days of the week and at specific times.

Select the specific days and hour during the week in which the screening questions are sent out to all employees at the exact same moment, (example: Monday-Friday at 7:30 AM). This allows you to efficiently schedule and adjust when the questionnaires are sent out to your employees.

Maintain Employees & Visitors


In this section of the app, you can add employees to the screening aid where you can get a full view of their contact information for email and mobile phone, as well as their active or inactive status for them to receive the screening questions.

You can add new employees by simply clicking on the new employee function, where you can add their name, contact information, assign them as either an administrator or regular user on the app, among other features that you can go back and change at anytime.

Once a new employee has been added to the app and marked as active, they will be able to receive the daily screening questions and will be listed with the rest of your employees that show how they are receiving the questions.

You can also re-submit the questionnaire individually as well by clicking on the envelope that will send it to that specific employee directly.

This app is built to be simple, efficient, and effective, that is why we have designed it in a way that you can easily make adjustments when necessary.

Screening Outcomes

This part of the application gives you a complete overview of the daily listings for all employee responses to the screening questions.

Once your company is set up on the app, this is where the administrator will clearly see who has responded to the questions, if they were sent via email or SMS, the date/time they were sent and replied to, and their status on whether they are cleared or not to enter the workplace. These responses are secure and only the manager or administrator of the app can see who has responded.

We have added a colour-coded system to easily identify the status of employees who have received and responded to the questions.

Green signifies employees who have answered ‘no’ to all of the COVID-related questions and are cleared to enter the workplace, red shows that they are not cleared to enter, and grey represents those who have not yet responded to the daily questions.

You can sort the responses based on the different categories and use the search bar for specific employees, dates, responses, and other classifications in order to keep track of who is cleared and keep the workplace risk-free.

Custom Questions Manager (Add-on Feature)

Create, modify, and preview your custom questions with the COVID-19 Screening Aid without a custom add-on feature. Easily create custom questions that are important to your workplace and customize the Screening Aid to suit your business environment in a quick and simple way.

We have created a custom question setting where you can write specific questions for your employees that are then included in the screening questions form that is sent out. This allows the administrator of the app to ask questions about specific scenarios and issues that directly affect your workplace and to ensure that safety protocols are being followed at all times.

Multiple Schedules (Add-on Feature)

We have created a new add-on module that allows you to have multiple schedules that can be assigned to employees for them to receive the screening questions at different times of the week before their next shift begins. This useful feature is ideal for organizations that have part-timers, weekend shifts, four-day work week, afternoon shifts, night shifts, and more.

Easily create unlimited customized schedules that can help your business plan effectively for when the screening questions are sent and to always ensure that employees, visitors, and other staff are always being screened for COVID-19 before they arrive at the workplace.  Select the specific days and time for when the questions are sent out and assign the schedule to individual employees.

Self-Serve Screening (Add-on Feature)

This brand new add-on module will allow visitors to add themselves if it is the first time they are visiting, or returning visitors to look themselves up. We will provide you with a unique QR code that you could post at your entrance or a unique weblink you can provide to visitors. This feature makes it easy and efficient to get the screening results you need right away for your visitors.

Self-Serve Screening

Helping You Keep Workers and the Workplace Safe

Your company deserves a solution that makes it easier to ensure the safety of your workplace and employees.  Our screening aid application is built to be an essential tool to help businesses across Canada stay organized, efficient and safe through the pandemic. This COVID-19 screening tool is available in Ontario, Quebec, British Columbia, Alberta, and all other provinces and territories in Canada.

Our team at Websdepot can get you set up on the app in fifteen minutes, showcasing its features and how you can use them to your advantage.

This application will help save critical work time and keep productivity at a steady pace while having a reliable resource that allows managers to screen employees on a daily basis to help prevent the spread of COVID-19.

A simple COVID-19 screening tool for your workplace province-mandated pre-entry screening. No APP to install on your phone or computer as it’s a WEB APP.

Works from all devices instantly. Get started in minutes. Easy to use so no training is required. From construction job sites to offices, those in charge of Health & Safety at their respective workplace are saving time staying safer with Websdepot’s Screening Aid. Save time, stay safe and sign up today!

Click here to watch the full demo video of the web application.